Room Party Policy
Room Party Policy
What is a party? Any event held in hotel space where:
- Flyers are posted
- Invitations are given out (verbally or written)
- If ConCom or Security deems it to be a party.
- The hosting organization or individual(s) must have paid memberships to RadCon. The host must register the type of party before applying for the appropriate licenses. Either the host or a designated representative must attend a party meeting. Hosts are responsible to see that the rest of the rules are followed in their party.
- Individuals serving and/or checking IDs must not be under the influence of alcohol.
- If alcoholic drinks are served all members attending the party must show valid identification. (RadCon provides Security for the purposes of checking ID’s at the entrance to the secured party wing. It is advised that you double check the ID’s of any member that you suspect of being underage.)
- Parties held outside of the secured area are expected to provide staff for “at door” ID checks.
- No alcoholic drinks are permitted outside of the designated party area or rooms.
- Parties will only start after 8:00 P.M. and doors close at 2:00 A.M. At 3:00 A.M. all guests not registered with the hotel for that room must leave.
- Room parties will comply with all hotel rules and Washington state law. A special occasion license or banquet permit must be obtained and posted in the room. Events that do not qualify for a special license or banquet permit may not serve alcohol.
It is your responsibility to contact Security should the need arise, be proactive in solving problems, and ask for assistance if it is needed. In hosting a room party at RadCon, you agree to allow RadCon Officers or Security staff from RadCon or the hotel to enter the room for safety checks.
Authorized ConCom, the Head of Security, and the hotel have the right to shut down the party for any reason. Penalties for violating room party rules range from warnings up to and including expulsion from the Guild and revoking all future party requests. Remember the #1 rule “Don’t be a pinhead” and your party will run smoothly.
Licensing and Permits:
Before you apply for a license or permit, your party must be approved by the RadCon Room Party Liaison. Please be sure to apply for a room party in ample time (suggested 60 days) to allow time for both the convention application and the state permit/licenses to process.
- Special Occasions Licenses are required for all “open door” parties. These licenses are only available to non-profit organizations that intend to sell alcohol. Individual drinks must be sold for at least the cost of the alcohol that the drink contains. All proceeds from the sales must go directly back into the nonprofit organization. “Selling” includes soliciting, donations, and tips. The fee for a special occasion license is $60 per day, per location. Special occasion licenses are limited to 12 single-day events per calendar year. The application should be submitted at least 45 days before the event through the WSLCB, to ensure adequate time for processing. Because the Red Lion Pasco is a liquored licensed premises, the license must be signed by the hotel’s general manager, Monica Hammerberg. Please contact by phone (509)-547-0701, or email (firstname.lastname@example.org) to make arrangements.
- Banquet Permits are required for a private, invitation only events (not open or advertised to the public). The liquor must be provided free of charge, or brought by individuals attending the event. The fee for banquet permits is $10 a day.
Banquet Permit or a Special Occasions License can be acquired through the WSLCB. Please contact WSLCB at 1-360-664-1600 or check their website at http://www.liq.wa.gov/ for more information.
- A $60 non-refundable deposit will be charged on all party hotel rooms for the entire weekend.
- Room must be in the party wing. If you registered a party and your room is in the wrong wing, please notify the hotel liaison as soon as possible. No parties will be allowed down the other wings. If you did not register your party prior to the event there is no guarantee you will be able to host one.
- The hotel will remove furniture if you would like, charges are as follows: One bed $30, All moveable furniture $50, this does not include the TV and cabinet.
Please direct all inquires regarding room parties to email@example.com.